Aliat’s relentless expansion has always presented a challenge to efficient resource planning at the institutional level. By 2016, management of spaces and resources had become overly complex, and organization of teaching groups and allocation of time slots, classrooms and teachers was no longer being done efficiently.
At the time, Aliat was conducting all of its academic planning manually and locally on each campus, and expansion of operations had rendered this a highly complex task which was consuming huge amounts of staff time. As the search began for more suitable alternatives, it soon became clear that any realistic solution would need to involve specialized technology.
Given the institution’s reputation and continuing expansion, Aliat decided that the solution they would ultimately implement should be world-class and, crucially, agile. The decision was also taken that, as well as centralizing the planning of timetables, spaces and other resources, the tool should enable visualization and management of the diverse variables that affect planning and allocation decisions.
As part of their search, Aliat contacted uPlanner, who began by providing consultation to identify the type of solution needed. Working together, the two organizations then agreed to implement the uPlanning academic planning tool.
During the consultation phase, uPlanner identified the Aliat institutions’ primary management and data storage requirements and provided support to their professional teams as they embarked upon the automation and standardization of processes. Implementation of the uPlanning solution then made it possible to centralize the process of defining teaching groups, replacing manual processes and establishing new data-driven procedures using artificial intelligence. Aliat’s new planning process now involves the following steps: